Classroom supply request form
Give the school office the information it needs to review classroom supply requests: item details, requested quantities, delivery timing, and the person making the request.
A supply request is not a purchase order
A classroom supply request is an internal planning document, typically used by a teacher to ask the office or purchasing department for supplies. It does not place an order, approve spending, or commit a school to payment. Schools should follow their own approval procedures before submitting an order to any vendor.
Information to include on every classroom request
Request details
- School and department or classroom
- Teacher or requesting staff member
- Date submitted and preferred needed-by date
- Approver or school office contact
Item details
- Clear product description and model number, if known
- Quantity and unit of measure: each, box, pack, case
- Acceptable substitutions or specifications
- Notes about shared or existing stock
How schools can process requests efficiently
- Submit: the teacher completes a separate request for a clear group of supplies or project.
- Review: the designated office checks duplicates, available stock, and the applicable budget.
- Clarify: resolve unusual pack quantities, item models, and needed-by dates before shopping.
- Consolidate: merge compatible requests from multiple classrooms when appropriate.
- Approve: obtain authorization according to the school's purchasing policy before placing any order.
Example of a clear request
Rather than writing "markers – 10," record "dry-erase markers, assorted colors, 12-count packs – 10 packs." This gives the purchasing department enough detail to compare equivalent products and calculate the total number of markers. Include product numbers where an exact match is important.
From approved request to order
After internal approval, a school buyer can review products and quantity pricing on BulkSupply.com. The buyer can also build a no-obligation PDF quote through checkout without submitting payment or placing an order. Learn how school quotes work and review school PO requirements.
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