Classroom supply checklist for teachers
Plan supplies by what your classroom actually uses—not a fixed shopping list. Download an editable spreadsheet or print a checklist, then review what is already available before requesting new items.
What should be on a classroom supply checklist?
A useful checklist separates everyday consumables from shared tools and classroom equipment. Many teachers inherit supplies from the previous school year, while others support several sections, grade levels, or classroom locations. A blank, flexible list works better than prescribing the same quantities to every school.
Everyday writing and paper
- Pencils, pens, erasers, and pencil sharpeners
- Loose-leaf paper, notebooks, and writing pads
- Folders, binders, dividers, and labels
- Highlighters, dry-erase markers, and board erasers
Classroom and art materials
- Crayons, colored pencils, paints, and brushes
- Construction paper and classroom craft materials
- Glue sticks, tape, and child-appropriate scissors
- Storage bins, organizers, and classroom labels
How to use the editable spreadsheet
- Enter your school, classroom, grade band and planning period on the Instructions tab.
- Use the example items as prompts; add or remove rows so the list reflects your curriculum.
- Enter Quantity Needed and On Hand in the same unit of measure. The spreadsheet calculates Quantity to Request.
- Review shared supplies with other classrooms before submitting an order request.
- Transfer approved items into your school's normal request or purchasing workflow.
Adjust the checklist for your grade level
Elementary classrooms: consider shared art materials, consumable paper products, glue, pencils, and classroom storage. Middle and high school: consider subject-specific notebooks, labelling, specialized classroom materials, dry-erase supplies, and larger departmental stock. Specialty and support classrooms: customize the list for room requirements rather than assuming a general-purpose list covers every need.
Check pack sizes before estimating quantities
Twenty markers may mean 20 individual markers, 20 packs, or 20 boxes. Include the unit of measure in each line before comparing prices or selecting a product. For products offering quantity-tier pricing, compare the actual total quantity needed across classrooms rather than buying extra solely to reach the next pricing level.
Next step: send your list to the school office
Use the Classroom Supply Request Form to turn a completed checklist into a clear request with a needed-by date and school contact information. For general shopping, explore School Supplies, Writing, and Art & Craft Supplies on BulkSupply.com.
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